Data Privacy Policy

I. Name and address of the persons responsible

The persons responsible within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations are:

WTE Group UG (haftungsbeschränkt)
Leo-Leistikow-Allee 18
22081 Hamburg
Germany
represented by Fabian Scholz and Jakob Scholz
email: info@welcome-to-europe.com

II. General information on data processing

1. Scope of processing personal data

We collect and use our users’ personal data only insofar as this is necessary to provide our website with our content and services. The collection and use of personal data of our users takes place regularly only with the consent of the user. An exception applies in those cases in which prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law. We process the following types of data:

- User data (e.g. websites visited, interest in content, access times)
- Meta / communication data (e.g. device information, IP addresses)
- Name, email, telephone number, and message texts of messages sent to us via e-mail or website forms

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 Para. 1 lit. a EU General Data Protection Regulation (GDPR) is the legal basis for the processing of personal data.

When processing personal data that is required to fulfil a contract to which the data subject is a party, Art. 6 Para. 1 lit. b GDPR is the legal basis. This also applies to processing operations that are required to carry out pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 Para. 1 lit. c GDPR is the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 Para. 1 lit. d GDPR is the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the person concerned do not outweigh the first-mentioned interest, Art. 6 Para. 1 lit. f GDPR is the legal basis for processing.

3. Data deletion and storage duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. Storage can also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data in order to conclude or fulfil a contract.

III. Provision of the website and creation of log files

Description and scope of data processing

Each time you visit our website, our system automatically collects data and information from the computer system of the calling computer. The following data is collected for a limited time:

1. website visited,
2. amount of data transferred,
3. information about the type and version of the browser used,
4. the user's operating system,
5. the user's IP address,
6. the date and time of access, and
7. the websites from which the user's system came to our website.

The data is stored in the log files of our system. This data is only required to analyse any malfunctions and is deleted within seven days at the latest. The legal basis for the temporary storage of the data and the log files is Art. 6 Para. 1 lit. f GDPR. The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this, the user’s IP address must be stored for the duration of the session. The storage in log files takes place in order to ensure the functionality of the website. In addition, we use the data to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context and no conclusions are drawn about your person. Our legitimate interest in data processing is in accordance with Art. 6 Para. 1 lit. f) GDPR. The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user.

IV. General contact

You can contact us via our contact form on our website, by email, telephone or letter. The information you provide in your enquiry, including your contact details, will be stored by us solely for the purpose of processing your enquiry and in the event of follow-up questions. In this context, the data will not be passed on to third parties.

The legal basis for the processing of the data is Art. 6 Para. 1 lit. f GDPR. Our interest in answering your inquiry outweighs your interest; furthermore, since you are writing to us, answering is also in your interest and you are aware that we need to process your data in order to answer your inquiry.

If the email contact is aimed at concluding a contract, the legal basis for the processing is Art. 6 (1) lit. b GDPR.

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. This is the case when the respective conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified.

V. Cookies

We use so-called session or flash cookies on our website. Cookies are text files that are stored in or by the Internet browser on the user’s computer system. When a user visits a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string that enables the browser to be clearly identified the next time the website is accessed. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognised even after changing pages. The user data collected with technically necessary cookies are not used to determine the identity of the user or to create user profiles. The legal basis for the processing of personal data using cookies is Art. 6 Para. 1 lit. f) GDPR. The use of technically necessary cookies serves to simplify the use of websites for users. The user data collected by technically necessary cookies are not used to create user profiles. According to Art. 6 Para. 1 lit. f) GDPR, the processing of personal data is necessary to safeguard our legitimate interests.

Cookies are stored on the user’s computer and transmitted to our site by the user. As a user, you therefore have full control over the use of cookies, and these cookies are deleted when you close your browser. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated, not all functions of the website may be available.

Disclaimer

The information on these Internet pages is updated regularly. Nevertheless, despite all due care, data may have changed in the meantime or contain errors and inaccuracies. Therefore, no liability or guarantee can be assumed for the currency, accuracy and completeness of the information provided. This also applies to all other internet pages to which reference is made by means of direct or indirect references ("links"). WTE Group is also not responsible for the content of internet pages that are reached via such links. All offers are subject to change and non-binding. Parts of the pages or the complete publication including all offers and information might be extended, changed or partly or completely deleted by WTE Group without separate announcement. The content and structure of these internet pages are protected by copyright. The reproduction of information or data, in particular parts of texts or images, requires the prior consent of the publisher.

VI. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the person responsible:

1. Right to information

You can request confirmation from the persons responsible as to whether personal data relating to you is being processed by us.

If this is the case, you can request the following information from the person responsible:

1. the purposes for which the personal data is processed;
2. the categories of personal data that are processed;
3. the recipients or the categories of recipients to whom the personal data relating to you has been disclosed or is still being disclosed;
4. the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
5. the existence of a right to correction or deletion of your personal data, a right to restrict processing by the persons responsible or a right to object to this processing;
6. the existence of a right of appeal against such processing;
7. the right to lodge a complaint with a supervisory authority;
8. the existence of a right of appeal to a supervisory authority;
9. all available information about the origin of the data if the personal data are not collected from the data subject;
10. the existence of automated decision-making including profiling in accordance with Art. 22 Para. 1 and 4 GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information about whether the personal data relating to you is being transmitted to a third country or to an international organisation. In this context, you can request to be informed about the appropriate guarantees in accordance with. Art. 46 GDPR to be informed in connection with the transfer.

2. Right to rectification

You have a right to correction and / or completion vis-à-vis the persons responsible if the processed personal data concerning you is incorrect or incomplete. The persons responsible must make the correction immediately.

3. Right to restriction of processing

You can request the restriction of the processing of your personal data under the following conditions:

1. if you dispute the accuracy of the personal data concerning you for a period that enables the person responsible to check the accuracy of the personal data;
2. the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
3. the persons responsible no longer need the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or
4. if you have objected to the processing in accordance with Art. 21 Para. 1 GDPR and it has not yet been determined whether the legitimate reasons of the persons responsible outweigh your reasons.

If the processing of your personal data has been restricted, this data – apart from its storage – may only be used with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest processed by the Union or a Member State. If the processing restriction has been restricted according to the above conditions, you will be informed by the person responsible before the restriction is lifted.

4. Right to cancellation

a) Obligation to delete

You can request the persons responsible to delete the personal data concerning you immediately, and the persons responsible are obliged to delete this data immediately if one of the following reasons applies:

1. The personal data relating to you is no longer necessary for the purposes for which it was collected or otherwise processed.
2. You revoke your consent on which the processing according to Art. 6 Para. 1 lit. a or Art. 9 Para. 2 lit. a GDPR, and there is no other legal basis for the processing.
3. You lay acc. Art. 21 Para. 1 GDPR objection to the processing and there are no overriding legitimate reasons for the processing, or you object acc. Art. 21 Para. 2 GDPR objection to the processing.
4. The personal data concerning you has been processed unlawfully.
5. The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the member states to which the persons responsible are subject.
6. The personal data concerning you was collected in relation to information society services offered in accordance with Art. 8 Para. 1 GDPR.

b) Information to third parties

If the persons responsible have made the personal data concerning you public and are acc. Art. 17 Para. 1 GDPR required to delete them, they shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform those responsible for data processing who process the personal data that you as the person concerned are about to delete.

c) Exceptions

The right to deletion does not exist if processing is necessary

1. to exercise the right to freedom of expression and information;
2. to fulfil a legal obligation that requires processing under the law of the Union or the member states to which the persons responsible are subject, or to perform a task that is in the public interest or in the exercise of official authority that has been transferred to the persons responsible;
3. for reasons of public interest in the area of public health in accordance with Art. 9 Para. 2 lit. h and i as well as Art. 9 Para. 3 GDPR;
4. for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes acc. Art. 89 Para. 1 GDPR, insofar as the right mentioned under section a) is likely to make the realisation of the objectives of this processing impossible or seriously impair it, or
5. for the establishment, exercise or defence of legal claims.

5. Right to be informed

If you have asserted the right to correction, deletion or restriction of processing against the persons responsible, the persons responsible are obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this turns out to be impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the persons responsible.

6. Right to data portability

You have the right to receive the personal data relating to you that you have provided to the persons responsible in a structured, common and machine-readable format. You also have the right to transfer this data to another person responsible without hindrance from the persons responsible to whom the personal data was provided, provided that

1. the processing is based on a consent acc. Art. 6 Para. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR or on a contract according to. Art. 6 Para. 1 lit. b GDPR, and
2. the processing is carried out using automated procedures.

In exercising this right, you also have the right to have your personal data transmitted directly from one person responsible to another, insofar as this is technically feasible. This must not impair the freedoms and rights of other people. The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or takes place in the exercise of official authority that has been transferred to the person responsible.

7. Right to object

You have the right, for reasons that arise from your particular situation, to object at any time to the processing of your personal data, which is based on Art. 6 Para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.

The persons responsible will no longer process the personal data concerning you unless they can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you is processed in order to operate direct mail, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.

If you object to processing for direct marketing purposes, the personal data relating to you will no longer be processed for these purposes.

In connection with the use of information society services – regardless of Directive 2002/58 / EC – you have the option of exercising your right of objection by means of automated procedures that use technical specifications.

8. Right to revoke the declaration of consent under data protection law

You have the right to withdraw your declaration of consent under data protection law at any time. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent up to the point of revocation.

9. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which has legal effects on you or which significantly affects you in a similar manner. This does not apply if the decision

1. is necessary for the conclusion or performance of a contract between you and the persons responsible,
2. is permissible on the basis of legal provisions of the Union or of the member states to which the persons responsible are subject and these legal provisions contain appropriate measures to safeguard your rights and freedoms and your legitimate interests, or
3. is made with your express consent.

With regard to the cases mentioned in (1) and (3), the persons responsible shall take appropriate measures to safeguard the rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a person on the part of the persons responsible, to express their own position and are heard on contesting the decision.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged infringement, if you are of the opinion that the processing of your personal data is against or violates the GDPR.

The supervisory authority to which the complaint was submitted informs the complainant about the status and the results of the complaint, including the possibility of a judicial remedy according to Art. 78 GDPR.

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged infringement, if you are of the opinion that the processing of your personal data is against or violates the GDPR.

The supervisory authority to which the complaint was submitted informs the complainant about the status and the results of the complaint, including the possibility of a judicial remedy according to Art. 78 GDPR.

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August 2023